Solutions / 04 · Operations
AI for operations teams
The weekly numbers compile themselves and stalled work surfaces before a client has to tell you.
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
The operations day, drawn twice
The dashed lane is the day by hand. Below it runs the same day on the system, and the dashed node in the middle is a person approving every consequential step before it ships.
The dashed lane across the top is the Operations day by hand: Export numbers from every system, Reconcile totals in a sheet, Chase status in Slack threads and Build the Monday deck late. Below it, Project tracker, Time tracking and Field service feed the agents, every consequential action waits at your approval, and the approved work lands in Morning brief, Ask your team and Approval queue.
The day by hand
- 01Export numbers from every systemhuman
- 02Reconcile totals in a sheethuman
- 03Chase status in Slack threadshuman
- 04Build the Monday deck latehuman
The day on the system
- 01Project tracker
- 02Time tracking
- 03Field service
- 04Agents
- 05Your approvalhuman
- 06Morning brief
- 07Ask your team
- 08Approval queue
What we build for operations teams
Weekly report builder
Pulls from the job tracker, the books and the time sheets. Drafts the weekly report with every number cited to its source. You approve it in the queue and the dashboard updates.
Exception watcher
Watches every open job for silence. When one sits untouched past its threshold, it lands in chat with the record and the last activity attached.
Document chase agent
Requests what is missing, reminds until it arrives and files it where it belongs. Escalates to a human when reminders stop working.
Invoice matching gate
Matches vendor invoices to the quote and the job. Clean matches move on. Mismatches wait in approvals with the difference highlighted.
Handoff tracker
Records every handoff between teams. Who has the work, since when, and what they are waiting on. Nothing sits in a gap between two owners.
Morning brief agent
Reads overnight activity across your systems and sends each team lead their own brief. Same data, one view per team, ready before standup.
Built from these systems
Every workflow above is one of these systems, configured for operations teams. Each has its own page, with the pipeline drawn and the line we do not cross written down.
The surface your team runs it from
Drawn in code from the panel you actually get, not a doctored screenshot. Where a real number would sit, the panel shows a label, because numbers on this site have to trace to a source.
Every dollar of spend traced to the work behind it.
Outcomes delivered
n/a
Cost per outcome
n/a
Value attributed
n/a
Return on spend
n/a
The numbers we put in writing
| Term | In writing |
|---|---|
| The promise | 5x ROI in 30 days |
| The baseline | Signed before we build |
| The clock | Starts at deployment |
| If we miss | We keep working free |
We guarantee 5x ROI inside 30 days of deployment, in writing, measured against a baseline you sign before we build. If the system misses the bar, we keep working for free until it clears.
Wired into your stack
Reads from
- QuickBooks
- monday.com
- Asana
- Jira
- Procore
- Airtable
- Google Sheets
Acts in
- Slack
- Gmail
- Outlook
- DocuSign
Reports to
- Excel
- Power BI
- Looker Studio
The numbers in operations teams
19.2% of Canadian businesses now use AI to produce goods or deliver services, up from 6.1% two years earlier, per Statistics Canada.
Statistics Canada · 2026 · 9,251 business responses from a 21,105 sample, fielded April to May 2026 (Canadian Survey on Business Conditions)
Data analytics is the most common business use of AI in Canada, named by 36.6% of AI-using firms, in the same Statistics Canada survey. Reporting is where adoption starts.
Statistics Canada · 2026 · 9,251 business responses from a 21,105 sample, fielded April to May 2026 (Canadian Survey on Business Conditions)
Canadian small businesses that use generative AI report saving 1.08 hours a day, in CFIB's survey of 1,683 SME owners.
Canadian Federation of Independent Business · 2025 · 1,683 SME owner responses
17.7% of US small businesses were paying for AI tools by the end of 2025, and the newest adopters reached 10% adoption in 6 months, per JPMorganChase Institute.
JPMorganChase Institute · 2026
Run your numbers.
Your operations
Savings use the low end of our hours-reclaimed range. The math is conservative on purpose.
The math
Calculated at the low end of every range.
Every first build is covered in writing: 5x ROI in 30 days. Or we work for free.
Where this lands hardest
The same build, read by sector. Each of these pages argues from the industry's systems instead of the role's day.
Construction→
Job tracking, site handoffs and invoice matching are operations work at its heaviest.
Logistics→
Operations is the whole business, so exception watching and status reporting carry the P&L.
Healthcare clinics→
Intake documents, scheduling and compliance records are onboarding and reporting problems.
Manufacturing→
Production reporting and exception handling run on the same watch and flag pattern.
Where the system stops
What we will not automate
The escalation call stays yours. Agents can tell you a job has stalled, but deciding to reassign a crew, call the client or eat the delay is human work.
Agents read your systems with scoped credentials, every action is logged, and your data never trains a public model.
Three ways to start
First build
One system, fixed scope, built in your stack and covered by the guarantee.
Start free. Know your number in five days.
A 3 to 5 day audit of your operations, ending in a plan with the ROI math attached. No obligation.