Solutions / 04 · Operations
AI for operations teams
The weekly numbers compile themselves and stalled work surfaces before a client has to tell you.
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
Teams we build for
- Hoyes Michalos
- Nurse Next Door
- Fedi
- UBC Sauder
- Merchant House Capital
- Picton Investments
- Campbell Froh May & Rice LLP
- Barnakl
- Hungerford
- Breez
The operations day, drawn twice
The dashed lane is the day by hand. Below it runs the same day on the system, and the dashed node in the middle is a person approving every consequential step before it ships.
What we build for operations teams
Weekly report builder
Pulls from the job tracker, the books and the time sheets. Drafts the weekly report with every number cited to its source. You approve it in the queue and the dashboard updates.
Exception watcher
Watches every open job for silence. When one sits untouched past its threshold, it lands in chat with the record and the last activity attached.
Document chase agent
Requests what is missing, reminds until it arrives and files it where it belongs. Escalates to a human when reminders stop working.
Invoice matching gate
Matches vendor invoices to the quote and the job. Clean matches move on. Mismatches wait in approvals with the difference highlighted.
Handoff tracker
Records every handoff between teams. Who has the work, since when, and what they are waiting on. Nothing sits in a gap between two owners.
Morning brief agent
Reads overnight activity across your systems and sends each team lead their own brief. Same data, one view per team, ready before standup.
The surface your team runs it from
Drawn in code from the panel you actually get, not a doctored screenshot. Where a real number would sit, the panel shows a label, because numbers on this site have to trace to a source.
Every dollar of spend traced to the work behind it.
Outcomes delivered
n/a
Cost per outcome
n/a
Value attributed
n/a
Return on spend
n/a
The numbers we put in writing
| Term | In writing |
|---|---|
| The promise | 5x ROI in 30 days |
| The baseline | Signed before we build |
| The clock | Starts at deployment |
| If we miss | We keep working free |
We guarantee 5x ROI inside 30 days of deployment, in writing, measured against a baseline you sign before we build. If the system misses the bar, we keep working for free until it clears.
Wired into your stack
Reads from
- QuickBooks
- monday.com
- Asana
- Jira
- Procore
- Airtable
- Google Sheets
Acts in
- Slack
- Gmail
- Outlook
- DocuSign
Reports to
- Excel
- Power BI
- Looker Studio
The numbers in operations teams
19.2% of Canadian businesses now use AI to produce goods or deliver services, up from 6.1% two years earlier, per Statistics Canada.
Statistics Canada · 2026 · 9,251 business responses from a 21,105 sample, fielded April to May 2026 (Canadian Survey on Business Conditions)
Data analytics is the most common business use of AI in Canada, named by 36.6% of AI-using firms, in the same Statistics Canada survey. Reporting is where adoption starts.
Statistics Canada · 2026 · 9,251 business responses from a 21,105 sample, fielded April to May 2026 (Canadian Survey on Business Conditions)
Canadian small businesses that use generative AI report saving 1.08 hours a day, in CFIB's survey of 1,683 SME owners.
Canadian Federation of Independent Business · 2025 · 1,683 SME owner responses
17.7% of US small businesses were paying for AI tools by the end of 2025, and the newest adopters reached 10% adoption in 6 months, per JPMorganChase Institute.
JPMorganChase Institute · 2026
Where the system stops
What we will not automate
The escalation call stays yours. Agents can tell you a job has stalled, but deciding to reassign a crew, call the client or eat the delay is human work.
Agents read your systems with scoped credentials, every action is logged, and your data never trains a public model.
Three ways to start
First build
One system, fixed scope, built in your stack and covered by the guarantee.
Start free. Know your number in five days.
A 3 to 5 day audit of your operations, ending in a plan with the ROI math attached. No obligation.